More operational muscle, less administrative burden
Managing a gym involves much more than weights and routines. ERPly allows you to automate memberships, control payments, manage trainer schedules, and access key reports in real time. A comprehensive platform so you can focus on what matters: your clients and their progress.
🔍 What challenges does ERPly solve in gyms?
✅ Manual or informal control of memberships
ERPly automates the registration, renewal, tracking, and access control by plan type, date, or payment status.
✅ Late or disorganized payments
Recurring electronic invoicing, expiration alerts, integration with payment gateways, and delinquency control.
✅ Disorganized or uncontrolled schedule by class or coach
Digital calendar with reservations, capacity by class, waiting lists, and time slot allocation.
✅ Lack of visibility into income, retention, or performance
Automated reports: income by plan type, monthly retention, peak hours, trainer performance, and more.
✅ Difficulty in scaling to multiple branches or services
ERPly allows the management of multiple locations, users, plans, and equipment from a single centralized platform.
⚙️ What does ERPly include for gyms?
🔸 Membership Management
Monthly, quarterly, or annual plans, with automatic expiration control, freezes, promotions, and renewals.
🔸 Electronic Invoicing DGII
Automatic issuance of legal invoices for each charge, including ITBIS, exemptions, and integrated tax reports (606, 607, IT-1).
🔸 Access Control and Attendance
Registration via QR code, identification card, or access card. Entry control, status validation, and attendance reports by client.
🔸 Class and Trainer Schedule
Digital schedules, time slots, online bookings, cancellations, coach rotation, and automatic notifications.
🔸 Collection Management and Delinquency
Automatic alerts for pending payments, delinquency control, integration with mobile payments, and customer tracking.
🔸 Operational and Financial Reports
Revenue by plan, monthly retention rate, active clients, additional services earnings, occupancy KPI, etc.
🧩 ERPly is ideal for:
- Traditional gyms
- CrossFit or HIIT Box Yoga, Pilates, or Cycling Studios
- Functional training centers or martial arts Fitness chains with multiple branches
- Personal trainers with recurring clients
🧠 Before and After ERPly
| Gym area | Without ERPly | With ERPly |
|---|---|---|
| Memberships | Manual, confusing, without follow-up | Automated, controlled, and renewable |
| Collections | By hand, messy or informal | Electronic invoicing and automated tracking |
| Assistance | No control or paper | Digital access log |
| Classes and reservations | WhatsApp or paper | Online schedule with slots and waiting list |
| Reports and metrics | Nonexistent or partial | KPIs by plan, schedule, client, or trainer |
📈 Results you can expect
- 70% reduction in losses due to unrenewed expirations
- Increase in customer retention through reminders and automation
- Total control over schedules, classes, and operational performance
- Tax compliance without reprocessing
- Scalability to open new branches without duplicating administrative workload
🤝 Ready for your gym to run on autopilot?
- With ERPly, your gym not only strengthens internally but also in its management.
- Automate processes, enhance the customer experience, and grow your business with order and efficiency.